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Print settings in QuickBooks Online- A Complete Guide

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Print Settings in QuickBooks Online Business
Jan 08, 2024

A proper printer configuration is important to get a seamless printing experience. Likewise, it is also important to configure the print settings in QuickBooks Online properly and get your checks, emails, and invoices properly. However, to print the checks properly, ensure that you have aligned the checks properly. Furthermore, to know more details about the print settings in QuickBooks, continue reading this post for more clarification.

Need more knowledge about how to set the print settings in QuickBooks Online and need expert supervision? Call us at 1-844-266-9345 anytime anywhere and let the users resolve the issue on their end quickly. 

Must-Know Tips Before You Set up Check Printing in QuickBooks Online

For the error-free printing of checks, you must consider the following things in mind. As a result, it will help you set up check printing in QuickBooks Online smoothly. 

  1. Ensure that you have inserted the paper into your printer properly and that it is not folded or torn. 
  2. Verify that you have linked your printer with your computer accurately. 
  3. Another important thing to do is verify your check type and ensure it is compatible with your device. 
  4. The users must verify that they are linked with a high-speed and uninterrupted internet connection.

Know How to Change Printer Settings in QuickBooks Online Effortlessly

The following procedure will assist you in changing print settings for QuickBooks Online. Ensure that you apply the steps in the same manner as it is instructed below. 

Stage 1: Organize Your Checks For Printing

Before you proceed further with the printing task in QuickBooks, it is mandatory to assure that the paper is uploaded properly into your printer. As a result, it will save your actual checks, which you would otherwise waste while reviewing the alignment. 

  1. To start the process, navigate to the New option and hit the Print Checks option. 
  2. Move to the Print Setup and choose the preferred Check Type, Voucher, or Standard. 
  3. Thereon, you must move to the View Preview and Print Sample and hit the Print option. 
  4. Go further with the instructions given on the screen to wind up the process of printing sample checks. 
  5. Thereon, place the sample print beneath the blank check. You must ensure that the alignment has been done properly. 

You can print it on your regular paychecks if it has lined up appropriately

Stage 2 – Conduct the Installation Or Upgrade of the Adobe Acrobat

For instance, if the sample print alignment doesn’t match the blank check, it is advised to use Adobe Acrobat to print the checks. Users might require the Adobe Acrobat application to print the Standard and Voucher Checks. Follow the complete procedure below to download and set it as your default PDF viewer. 

  1. Initially, tap on the + New option > Print Checks > Print Setup option.
  2. After that, navigate to the No, Continue setup option to proceed further. 
  3. Now, you must pick the most updated version of the Reader link. This link will redirect you to Adobe’s page, where you can download the updated Acrobat Reader version
  4. Once you have installed the Acrobat successfully, move to the QuickBooks application. 
  5. Thereon, choose the link stating “How?” to set the Adobe Reader as the default PDF viewer in your browser. 
  6. Now, hover your cursor over the QuickBooks application and hit the View Preview and Print Sample
  7. In the next step, hit the Print option and apply the on-screen guidelines to end the printing of your sample check.
  8. At last, verify the alignment of your sample against the bank check. 
  9. If you spot that the alignment looks fine, you are all set to print checks.

Stage 3: Fine-Tune the Alignment of Your Check 

  • Primarily, choose the + New option, Print Checks, and then the Print Setup option.
  • Afterwards, hit the No, Continue Setup option and again tap on the No, Continue Setup option.
  • Consequently, it will redirect you to the Check-In Alignment window. Herein, you can make the changes regarding the margin for the alignment of the checks.
  • Once you have set the grid, choose the highlighted “View Preview and Print Sample” option followed by Print.
  • Act according to the instructions on the screen to print your sample check.
  • You are supposed to verify the alignment of the sample again with the blank check.
  • Now, pursue the grid alignment process once again and print as many times as you wish until the check alignments are down properly.
  • Finally, hit the Finish Setup option and check whether you can print checks appropriately.

Stage 4:- Manage the Settings Of Your Printer Dialog Box

The users should adjust the scale on their print dialog box if the sample print is still disabled.

When you hit the Print option in the QuickBooks application, you will see the default print dialogue box displayed on the screen. Based on your setup, this can be the print dialogue browser from the browser, Adobe Acrobat, or the printer driver. However, the procedure for adjusting the scale or the page size differs for every printing experience.

Below, we have described some tips for adjusting your tool’s scale.

  1. You must know the complete details regarding adjusting the print scale in Adobe Acrobat.
  2. Also, you must learn how to adjust the print scale in common Canon Printers.
  3. Moreover, you must also know how to scale or resize the printout in common HP printers.
  4. Above all, you will learn how to adjust the print scale in common Brother printers.

Related Page: Delete Data and Start Fresh in QuickBooks 

Drawing to a Conclusion!!

Changing the print settings in QuickBooks Online has become easier by following the steps mentioned above in this blog. However, if you are still finding any issues while printing checks, verify the print settings again and fix if there are any issues. If you require further assistance regarding the print setup, consult our bizbooksadvice professional immediately for a quick resolution.

Frequently Asked Questions (FAQ’s)

Ans. Perform the steps listed below to print paychecks in QuickBooks.

  1. Go to the “Run Payroll Screen” and ensure that the checkboxes for the paychecks you don’t want to print are unmarked.
  2. You are supposed to include the starting cheque number accurately.
  3. Now, you must insert the check stock in your printer and hit the Print Pay Checks to launch the PDF in a new tab.
  4. At last, hit the Print option and end the process.

Ans. The users might face the “Printer setup window not open” issue while printing the checks for the following reasons.

  1. You are using the damaged QBprint.qbp file.
  2. Sometimes, it may happen when the Intuit internal printer is chosen as the default printer.
  3. Another reason may be damaged or missing QuickBooks application file.
  4. In other instances, the Printer Setup window shows the off-screen message.

Ans. For setting up the default printer in Windows, use the following steps.

  1. Tap on the Start menu and choose the Settings menu, then Printers and Faxes.
  2. After this, right-click on the working printer name from the options available.
  3. Choose the “Set as Default Printer” option and shut down the Windows Printer and Faxes window.
  4. Launch the QuickBooks application and the Printer Setup windows to ensure the changes.

Ans. If you can’t change print settings in QuickBooks Online with the help of this post, you must get help from our experts. You can contact them via live chat or mail them to resolve all your queries.

Ans. QuickBooks Online enables its users to print their checks directly from the application. Once you have prepared the check, you can print it with the help of a compatible printer.

Ans. The users might have printing issues in QuickBooks for the following reasons.
1. You may be working on an outdated version of the QuickBooks Desktop.
2. Sometimes, it may occur due to the improper settings of the printer.
3. Your printer is not connected appropriately with your computer.

Ans. You must perform the following steps to figure out the Check alignment in QuickBooks Online.

1. In the first place, go to the toolbar and tap on the Plus (+) icon to move further.
2. After this, opt for the Print Checks option beneath the Vendors column.
3. Thereon, go with the Print Setup option from the bottom of the page.
4. Ultimately, you will be directed to the Fine-tune alignment option.

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