Explore the Latest Methods to Fix QuickBooks Unrecoverable Error

oval Image
QuickBooks unrecoverable error Business
Apr 22, 2024

Undoubtedly, QuickBooks is the top-leading accounting suite that streamlines the company’s financial and bookkeeping tasks. Despite being the best software, QuickBooks is also prone to certain technical bugs. Sometimes, users might strike a QuickBooks Unrecoverable error while launching or working in the QuickBooks application. This issue might arise due to damaged data or a problem with their computer. 

Sometimes, users may also notice a QuickBooks Unrecoverable error when opening the company file. Consequently, it might prevent users from accessing the file and resuming tasks. So, fixing the issue at the right time is necessary using the proper troubleshooting methods explained in this guide.

Are you fed up of continuously receiving QuickBooks Unrecoverable Error on your screen? Worry Not!! Instead, have a one-to-one consultation with our highly-certified experts for immediate help.

Table of Contents

What is the QuickBooks Unrecoverable Error?- Briefly Explained 

In certain instances, users may end up with a QuickBooks Unrecoverable Error while saving a backup or portable copy, opening or shutting down the file, etc. Whenever the error triggers, the following error message flashes on the screen:

Moreover, the error message also includes the 50 digits of a unique numeric code that is 10 digits long and in a sequence of 5 digits spaced 5 digits. However, if you are also confronting the issue, you must fix it quickly to work smoothly with the QuickBooks application. 

What Are the Reasons That Give Rise to QuickBooks Unrecoverable Error?

Users might often encounter QuickBooks Unrecoverable errors while working on the QuickBooks Desktop application. Besides this, there could be plenty of other reasons that might also force this error to happen. Therefore, thoroughly read the pointers below to understand the root causes better. 

  1. Fault with the Windows or QuickBooks Updates is one reason for the error. 
  2. Sometimes, problems with the data integrity of the QuickBooks company file might lead to QuickBooks Unrecoverable error. 
  3. In other cases, this issue may arise when data or program code is damaged and needs to be repaired quickly. 
  4. Users might receive the Unrecoverable error in QuickBooks Desktop due to certain computer problems. 
  5. The sudden breakdown of the internet connection may also cause damage to the file.

Read More- Simple Strategies to Back Up Data With QuickBooks Online

How Can You Determine the Occurrence of QuickBooks Desktop Unrecoverable Error?

The following signs and symptoms can help you easily notice the occurrence of the QuickBooks Desktop Unrecoverable error.

  1. At times, you may observe that the QuickBooks Desktop starts freezing or crashing when an error arrives. 
  2. Sometimes, you may face difficulty in getting a saved transaction on the data file.
  3. It could be possible that the software will begin to crash while performing certain tasks. 
  4. In some cases, the update progress starts freezing randomly or takes several hours to complete the update. 

What are the conditions when the QuickBooks unrecoverable error usually appears?

The users usually see discover the QuickBooks unrecoverable error appears in the following circumstances. 

  1. You may observe the error while opening any window in the QuickBooks application.
  2. While performing activities such as printing, emailing, saving PDF,s or saving a transaction or a record. 
  3. It could also be noticed while downloading the payroll update/upgrade process. 
  4. Other instances of the QuickBooks Unrecoverable error occur while writing checks with QuickBooks Online Bill Pay or importing the accountant’s charges. 
  5. Sometimes, it may appear when chaining the target or running the Rebuild utility. 
  6. This error is seen when performing a bank reconciliation or viewing the previous reconciliation reports. 
  7. The users may observe the QuickBooks Unrecoverable error Windows 11 while opening a QuickBooks Desktop application. 

Here’s How to Fix Unrecoverable Error in QuickBooks Desktop 

In this blog section, you will get all the expert’s recommended solutions to the stubborn, Unrecoverable Error in QuickBooks Desktop.

Method 1:  Access Your Company File Through a Different QuickBooks User 

Access Your Company File Through a Different QuickBooks User
  1. Start the procedure by moving to the Company > Set Up Users and Passwords > Set Up Users option. If you are an Enterprise user, first of all, tap the Company menu > Users > Set Up Users and Roles option.
  2. After this, switch to the Add User option and mention the accurate login credentials to proceed further.
  3. Now, you are supposed to make the necessary changes to the customer and then hit the Finish tab.
  4. Furthermore, navigate to the File menu > Close Company/Log Off.
  5. Finally, try to login to your company file with the help of newly generated login credentials. 

Method 2: Try to Launch QuickBooks By Exiting From All the Opened Windows 

The QuickBooks application will eventually reopen when you shut down your data file. However, you may discover an unrecoverable error when starting QB if you have a large report or various windows that can be set to launch automatically. So, to launch the file with all the windows open, you must implement the steps below. 

  1. Begin the process by launching the QuickBooks Desktop on your workstation.
  2. After this, you must select your data file from the No Company window on the screen.
  3. Thereon, keep holding the Alt key and tapping the Open option. Holding the Alt key is suggested until the data file opens. However, if QuickBooks prompts you to log in, first of all, leave the Alt key and include the accurate password. Once again, you must hold the Alt key and choose the OK option. 

Method 3:  Transfer Your Company File to Another Folder

Users can copy their data files to a new folder to examine whether there is an issue with the company file folder.

  1. The first and foremost thing is to right-click anywhere on the desktop. Opt for the New option and then the Folder. Then, you must add a new name to the folder, such as QBTEST. 
  2. After this, you must launch the file from the folder that carries your data file to move further.
  3. You are supposed to right-click on the file to opt for the Copy option.
  4. Now, you must paste the data file into the QBTEST folder. 
  5. Later on, launch the data file from the QBTEST folder that you have recently created.
  6. Next, if you cannot receive any error while launching the data file through another location, the issue is at the end of the company file folder. So, you need to construct a new folder that will hold your data file. Even after changing the location, if the issue exists, then try another troubleshooting method. 

Method 4: A New Windows Admin User Must be Created

The users must implement the following procedure to generate a new Windows admin user.

Steps to be performed by Windows 10 and Higher Version Users 

  1. Initiate the process by clicking the Start menu and then hitting the Settings menu.
  2. Afterwards, switch to the Account and tap the highlighted Family & Other Users option.
  3. You are supposed to opt for the Add Someone Else to this PC option beneath the Other Users section.
  4. Soon after this, confirm that the checkboxes of “I don’t have this person’s sign-in information” and “Add a user without a Microsoft account” option.
  5. Now you must mention the correct name of the new account and hit the Finish option.
  6. Furthermore, pick the new account and then go with the Account Type option.
  7. End the procedure by hitting the Administrator and then OK tabs.

Steps to be performed by Windows Server 2012 and Updated Version

  1. To start the process, launch the Server Manager and then opt for the Tools menu.
  2. Afterwards, you must tap the Tools menu > Computer Management. 
  3. In the next step, expand the Local Users and Groups and opt for the Groups option.
  4. Thereon, hit the Administrator Groups twice to bring up the Administrator’s Properties window. After this, choose the ADD option to proceed further. 
  5. From the upcoming window, mention the account you wish to add with the local admin groups and then hit the OK button. 
  6. Once you are all sorted, launch the QuickBooks application by setting up the new admin sign-out and then logging back into Windows. If you don’t see the error anymore, your original Windows users either don’t have proper admin access or the Windows is damaged. In such a situation, the users must visit the IT person to obtain assistance upgrading or repairing Windows users. 

Method 5: Try to Launch a Sample Data file

Opening the sample data file will help you identify whether the issue lies with the company file or the QuickBooks application itself. You must follow the steps below to launch the sample data file. 

  1. First of all, hold down the Ctrl key and then tap on the QuickBooks icon twice to open it on your workstation. 
  2. After this, keep pressing the Ctrl Key unless you get the No Company Open window on the screen. 
  3. Thereon, go with the Open a Sample File from the window of No Company Open.
  4. Now, you must pick the sample file from the available list of options. If the sample file opens, it means the data file is damaged. You can recover the file from a recent backup or the ADR tool in certain scenarios. 

Method 6: Repairing of the Damaged Program With Quick Fix My Program 

  1. Visit the main Intuit website to get the updated version of QuickBooks Tool Hub. 
  2. After getting the updated one, move to the Download section and tap the QuickBooksToolHub.exe file twice to launch it.
  3. Now, follow the rest of the steps to accomplish the QuickBooks Tool Hub installation process. Besides this, you must also read the License Agreement thoroughly to agree to the terms and conditions.
  4. Once the QuickBooks Tool Hub is installed, open it and hit the Program Problems tab.
  5. Next, try to open the QuickBooks desktop application and then your data file to figure out if the error still exists.

Different Scenarios When You Get QuickBooks Unrecoverable Error

In this section, we have described about different instances when you see the QuickBooks Unrecoverable error along with the solutions to fix them.

Scenario 1: Unrecoverable Error when opening a QuickBooks Desktop file on a workstation 

Sometimes, users might experience an Unrecoverable error when accessing a workstation to launch a data file saved over the network. However, this issue could also arise if the QBCFMonitorService is running on a workstation that is not hosting the data file.

Measure 1: Avoid QBCFMonitorService from re-launching on the workstation 

  1. Firstly, launch the Run Command window by pressing the Windows + R keys together.
  2. After this, insert “services.msc” into the search console and hit the OK button. 
  3. To choose the Properties option, scroll to the bottom of the screen and tap on the QBCFMonitorService twice.
  4. Thereon, select Disabled as the Startup Type and proceed to the next step.
  5. End the procedure by clicking the Apply button followed by OK. 

Measure 2: Utilize the Quick Fix My Program

To fix the damages in the QuickBooks program, run Quick Fix My Program and implement the steps discussed above.

Measure 3: Fix the Damage in QuickBooks Desktop Installation 

Fix the Damage in QuickBooks Desktop Installation 

Users can use the QuickBooks Install Diagnostic Tool if anything is wrong with the QuickBooks install. The stepwise instructions will help them repair the damage during installation. 

  1. Before proceeding, confirm that you have installed the updated version of QuickBooks Tool Hub. If you don’t have one, first get the updated version of the tool on your device. 
  2. After this, launch the QuickBooks Tool Hub by clicking its icon twice and opting for the Installation Issues tab. 
  3. In the next step, pick the QuickBooks Install Diagnostic Tool tab and wait for the tool to run on your workstation. 
  4. Once the QB Install Diagnostic tool runs on the device, relaunch your computer, open the QuickBooks Desktop, and then the data file on your device. 
  5. Finally, try to update the QuickBooks application to the latest version. This will ensure you have the latest fixes and security updates for QuickBooks. 

Scenario 2: Unrecoverable Error when performing a bank reconciliation or viewing previous reconciliation reports 

Sometimes, users discover an unrecoverable error while launching the PDF file. In other cases, it may arise when users try to reconcile by accessing the outdated Adobe Reader or Acrobat version. Another reason may be that you have installed Adobe Reader 10.0, 9.0, or 8.0, and the preference for Display PDF in Browser is chosen. 

Measure 1: Get the Most Current Version of Adobe Reader 

  1. To start the process, under Adobe Reader, opt for the Help menu and then About Adobe Reader. 
  2. Now, if you see versions like 8.0, 9.0, or 10.0, then you must update it to 11.0 by getting the latest version of Adobe Reader 11.0 through Adobe’s main website. 
  3. Soon after this, you must follow the remaining steps to install Adobe Reader 11.0. 
  4. Once the installation part is over, relaunch the device after the update. Then, view your bank reconciliation report from last year to verify if the issue is resolved. 

Measure 2: Do the Necessary Changes to the Display PDF in Browser Preference 

  1. Initially, hit the Windows key and choose the Programs/All Programs option to obtain the list of installed programs. 
  2. Afterwards, opt for the Adobe Reader/Acrobat > Edit > Preferences option. 
  3. Now, from the Preferences window, move to the Categories list and pick the Internet option.
  4. You must tap to unmark the Display PDF In Browser preference from the Web Browser Options section.
  5. End the process by hitting the OK option. 

Scenario 3: Unrecoverable error when importing Accountant’s Changes 

Numerous unrecoverable errors may occur while importing the Accountant’s changes in QuickBooks. Following are some of the errors that the users might strike while importing Accountant’s changes. 

  • Unrecoverable Error 00000 16133
  • Unrecoverable Error 00000 41953
  • Unrecoverable Error 00000 42394
  • Unrecoverable Error 00000 43109
  • Unrecoverable Error 00000 16440
  • Unrecoverable Error 00000 42045
  • Unrecoverable Error 00000 40592
  • Unrecoverable Error 00000 41897
  • Unrecoverable Error 00000 42127
  • Unrecoverable Error 00000 31901
  • Unrecoverable Error 00000 41765
  • Unrecoverable Error 00000 95431
  • Unrecoverable Error 00000 37760
  • Unrecoverable Error 00000 31609

However, the import process mainly restores on its own and wind up with the import process. Once the import process is over, QBDT will present a report of changes that can’t be imported. Therefore, you must follow the solutions below to deal with the unrecoverable error in QuickBooks. 

  1. You can run the Rebuild Data Tool to fix the damage in the company file. 
  2. Also, you can use the QuickBooks File Doctor Tool. 
  3. Fix the damage in your data file by rebuilding your data

Measure 1: Resume with the Import Process 

  1. First of all, you must hit the Send button every time you receive the error message on the screen.
  2. After that, choose the OK button to begin the import process again. 
  3. As a result, it will present you with a list when there are certain changes that aren’t applied to the client’s file. You are supposed to insert those changes manually. 

Measure 2: Verify the Data & Re-establish the Change File 

  1. To begin the process, restore the recent backup of the data file. Otherwise, restore the backup generated while importing the accountant’s changes. 
  2. After this, use the Verify and rebuild data on the client’s file with the following steps.
    • To verify the data file, navigate to the File menu > Utilities.
    • Thereon, pick the Verify Data option when you see the following options.
      • QuickBooks detected no problems with your data—it states that it is clean and that you don’t have to do anything.
      • An error message – look for the message on the QBDT support site regrading its troubleshooting.
      • Your Data has lost Integrity- It means that data damage is found and you need to Rebuild the data to rectify the issue. 
    • Furthermore, use the steps below to run the rebuild data tool on your data file.
      • The users first need to switch to File > Utilities > Rebuild Data.
      • As a result, you will notice that QB will prompt you to generate the backup before rebuilding, so hit OK button.
      • Choose the location where you wish to store the backup and tap the OK button. Then, include a new name for the File name and hit the Save button.
      • After this, click the OK button when you receive the message stating Rebuild has been completed.
      • Once again, move to File > Utilities > Verify Data to verify the additional damages made.
        • For instance, if the verified tool spots more damage, you must rectify it manually. So, you must look for the error in qbwin.log from the QuickBooks Desktop support site.
        • If you cannot trace the error, you can save the recent backup again. Navigate to the File menu > Open or Restore Company option. 
    • You must install the updated QuickBooks Desktop version on their device. 
      • Finally, you can recreate the change file in QuickBooks Desktop using the Accountant’s copy

Measure 3: Discard the Changes 

  1. You can extract the Accountant’s copy restriction from the client file.
  2. After this, you must perform the necessary steps to repair the data damage. 
  3. Conclude the entire process by creating an accountant’s copy to re-establish the mandatory changes.

Scenario 4: Unrecoverable error when writing checks with QuickBooks Online Bill Pay 

According to the update, users won’t be able to access QuickBooks Online Pay after 12/2/19. However, if you are still accessing this service and receiving the unrecoverable error when you write checks, you must confirm disconnecting QuickBooks Online Bill Pay before proceeding.

Scenario 5: Target Chaining Errors When using the Rebuild Utility,

The users may experience an unrecoverable error when the data file carries these chaining errors, bills and payments are not linked properly, and their payments don’t carry any name. In other cases, this error might be observed in version 2.0 within the Entered/Last Modified column in place of the actual date of affected transactions while accessing the Audit Trail or Transaction Detail reports. 

If your data file has a storage space of less than 1 GB, then follow the steps below. 

  • Users first need to run the Rebuild tool on their data file. To do that, navigate to the File menu > Utilities > Rebuild Data > OK. 
  • Soon after this, you must wait until the rebuild process ends. 
  • Thereon, run the Verify tool to confirm that there is no further errors included.
    • You must access the File menu > Utilities > Verify Data.
    • After that, hit the OK button and wait until you are all sorted. 

Even after implementing the above steps, you only need to restore the previously created backup if you can’t fix the issue. However, if you are unsure which backup to save, launch the file and hit the F2 key to bring up the Product Information window. 

Furthermore, you must perform the following steps on the restored data file.

  1. Initially, press the F2 key to launch the Product Information window and verify no RB date. 
  2. Try to run the Rebuild utility and then the Verify tool. However, if you are still confronting issues with bills/invoices and payments or still working in Version 2.0, start searching for another backup.

To Put it all together!!

Dealing with the QuickBooks Unrecoverable Error isn’t as big of a task as it seems, and we hope that this post will help you resolve the issue smoothly. If you are searching for further assistance regarding this error, you can quickly overcome the issue without wasting your time.


For Immediate Help +1-844-266-9345