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Intuit Workforce Login: Get Your Employee Details & More

• 
• By Jonathan Browns
• Nov 20, 2025
• Accounting
• 7 min read

Intuit Workforce Login is a one-stop mobile and web portal that provides access to all employee details. It may include pay stubs, time off, withholding, taxes, and year-to-date pay. Moreover, you can download and print the T4s using QuickBooks Workforce.

In this guide, we have described the complete process for setting up and accessing the QuickBooks Workforce account, along with the steps to track and submit the timings.

What Do You Understand By QuickBooks Workforce?

QuickBooks Workforce is basically a mobile and web portal that provides both employees’ self-service features, along with time-tracking tools. Moreover, it is a portal where employees can view their pay stubs, W-2s, and update their personal info. Additionally, the employees can also keep track of their time spent on projects or shifts by clocking in and out.

Read More- QuickBooks Payroll Update Not Working

How to Get Access to QuickBooks Workforce Intuit Login?

Before viewing your pay cheques and T-4, it’s essential that your employer accepts the Workforce invite. The invite is only valid up to thirty days from the time it is sent. In case the invitation sent to the employer exceeds 30 days, then you need to send a new invite. Furthermore, use the steps below to perform the QuickBooks Workforce Intuit Login process.

• Start looking for an email sent by do_not_reply@intuit.com with the employer’s name mentioned in the subject line.
• If you won’t get the invite, then look for it within your spam folder. Otherwise, inform your employer of it. There might be the possibility that the employer has used the wrong email.
• Now, open your email and hit the Accept Invite tab to accept the invitation.
• Thereon, generate an Intuit account with your email and password. If you previously have an Intuit account, like an old QuickBooks Workforce or TurboTax account, log in with the same credentials.
• After submitting, your information gets saved, and then your employer is able to view it. In case you need to make any changes, then inform your employer of it.

For desktop or system users, QuickBooks Time (formerly TSheets) integrates with QuickBooks Online or QuickBooks Desktop, offering advanced features like geofencing, GPS tracking, time tracking, and job or project tracking. Users can schedule tasks, projects, shifts, and more, depending on their needs.

Note: Workforce QuickBooks login is the mobile version of QuickBooks Time Login. Both serve the same purpose but are optimized for different OS, such as mobile or desktop, with advanced features available based on whether you use the mobile app or desktop integration.

How to Resolve Intuit QuickBooks Workforce Login Issues?

Below, we have provided you with the solutions that you can try to address the Intuit Workforce Login issues.

• If you previously had a QuickBooks Workforce account, you can accept the invitation from the new employee. All you require is to provide them with the same email address that you are using for the existing Workforce Intuit Employee login account.
• In case you already have a QBO account, then you must have a different email address for the QuickBooks Workforce account. Herein, it is advised to use the work email address for the QBO and the personal email for the Workforce account.
• Your employer has to resend your invite. So, make sure that you agree on the latest email invitation.
• In case you’re accessing any other Intuit product, say TurboTax, or if you have previously had the Workforce account, you will get a screen to add the login details. If you haven’t provided your employer with the details, access the email address that is assigned by your employer.

How to Set Up & Access the QuickBooks Workforce Smoothly?

Herein, we have described the complete procedure to set up and access the QuickBooks Workforce.

A. Turn On the Notifications For the Pay Stubs

The employees will receive an email reminder whenever the new stub is available.

• Visit the workforce.intuit.com and head to the Settings icon.
• After this, choose the Email Notification option.
• Thereon, mark the checkbox next to the “Send me an email when new pay stubs are available” option.
• Finally, hit the Save option.

Note: If you fail to load workforce.intuit.com, then test your internet connection. Also, try deleting the browsing cache and cookies. You may also try accessing another web browser or device to check if the issue lies with your current web browser.

B. Review or Edit the Info Within Workforce Anytime

To check the details from the QuickBooks Workforce, perform the following steps.

1. See your pay stubs, time off, and year-to-date pay

View or Download Your Pay Stubs

You can view or download the employees’ pay stubs using the QuickBooks Workforce app and the QuickBooks Workforce web browser. Below, we have provided the steps for both of them.

QuickBooks Workforce App

• Initially, you must workforce intuit login app and click the Money option.
• Choose the View Details tab to view or download your current pay stub from the Latest Paycheck. Then, head to the Download option.
• If you wish to view other pay stubs from All Paychecks, hit the View option.
• At last, select the pay stub you want to view.

QuickBooks Workforce Web Browser

• Log in to the workforce.intuit.com using the registered login credentials.
• After that, opt for Paychecks and pick the suitable date range. Herein, you can also view multiple paycheques up to one year at a time.
• Now, perform any one of the following steps to download the paystub.
  • Click on the Download icon given on the pay stub that you wish to download.
  • Choose a pay stub to open and view, and head to the Download option. With this, it will begin downloading it in a PDF form when you need to print it.
  • For downloading all of the pay stubs at once, tap on the Download All option.

Turn on Notifications For New Pay Stubs

You will receive a reminder whenever the new pay stub is available.

QuickBooks Workforce App

• You must log in to your QuickBooks Workforce app. 
• After this, choose the More icon and click the Settings option. 
• Thereon, you must opt for the Notifications option. 

QuickBooks Workforce Web Browser

• In the beginning, log in to your workforce.intuit.com.
• Afterwards, you must choose the Settings icon.
• Thereon, tap on the Email notification option.

Here’s how to check your time off and year-to-date pay

Using the Paycheques display you can get more details which is important for you.

QuickBooks Workforce App

• Available time off: You must choose the Time Off (or More and then click Time Off to review your vacation, sick, and other available time-off balances. 
• Year-To-Date pay: Herein, you must move to the Money option to look for the year-to-date gross and net pay, withholdings, and deductions. 
• 401 (k) or other deduction amounts: To review all these details, you must check your pay stubs. 

QuickBooks Workforce Web Browser 

• Available time off: Look for your vacation, sick, as well as available time-off balances. 
• Year-To-Date Pay: Learn more about the year-to-date gross and net pay, withholdings, and deductions at a glance.
• 401 (k) or other tax deductions: You can grab all this information from your pay stubs. 

2. View and Print Your T4s

Herein, we have provided you with the detailed procedure to get your T-4s/Releve 1s slips from the tax forms.

QuickBooks Workforce App

• Click on the Taxes or the More option and choose the T-4s/RL-1s option.
• After this, select the Download menu.
• Now, head to the T4/RL-1 that you wish to view or print.

QuickBooks Workforce Web Browser

• Login to the workforce.intuit.com using the valid login credentials.
• Choose the Documents option and click the Tax Forms or Shared Documents tab.
• After this, tap on the T4/RL-1 slip or document that you wish to view or download.

Review and print your W-2 form.

Once the employer has sent an invitation to QuickBooks Workforce and you have completely set up the account, you have the option to print W-2 forms. Moreover, you also have the option to review other documents with your employer. Herein, you will also get an option for emailing by your employer. 

Obtain your W-2s & other documents 

The employees can view W-2s copies B and C by the end of January 31st. Moreover, you can check your current year and the previous two years ‘ W-2s online. Make sure that you mail your W-2s form in early February. In case you haven’t received the form by the date, then connect with your employer. 

For any further security, it is compulsory to verify your phone number or your personal details before reviewing W-2s. 

QuickBooks Workforce App

• Begin the process by choosing the Taxes or More icon. 
• After this, opt for the W-2s and then choose the Download option. 
• Now, choose the W-2 form that you wish to view or print. 

QuickBooks Workforce Web Browser 

• Begin the process by logging in to the workforce.intuit.com. 
• After this, head to the Documents menu and then click the W-2s or Shared Documents. 
• Now, pick the W-2 copy or document that you wish to view or download. Later on, you can print your W-2 form. 

Include or edit your Personal Details (If available)

In case you have been previously hired by the employer, then you will get an invitation to add your personal details online via QuickBooks Workforce Login. However, if you wish to make certain modifications in your personal details, you can also do the same in your Workforce account.

Adding Up Your Personal Details 

• To begin with, you must review the email invite which you have received from  do_not_reply@intuit.com, having employer’s name in the subject line.
• Afterwards, choose the Accept Invite option and go through the instructions given on the screen for the setup. Then, you will be prompted for the following details:
  • Personal Details:- This section comprises your complete name, address, and other personal details. 
  • Employment Eligibility:- It is not valid for all payroll subscriptions. If your employer opts in, you can easily verify your employment eligibility fr completing Form I-9. This form is basically issued by the US Citizenship and is used to verify your identity and authorization for working in the US.
  • Direct Deposit Info: Herein, if your employer opts in, then mention your direct deposit banking details. 
  • W-4 Info: In this section, you must mention the W-4 details so that you can compute taxes accurately for federal and state taxes. 
• Once you have made the submission, you will see that the details will be saved and will be easily accessible by your employer. 

View Your Personal Details

• To begin with, log in to the workforce.intuit.com. 
• After this, browse to the Profile menu. 
• Now, herein, you can view your:
  • Name
  • Address
  • Birth date
  • Gender
  • Federal and state tax withholding info
  • Banking info (If your employer opts in.)

Change Your Personal Details 

The employees can make changes to the following info:

• Name
• Address (if it’s in the same state)
• Birth date
• Gender
• Federal and state tax withholding info
• Banking info (If your employer opts in.)

Above all, the users can also upload profile pictures:

• Both employers and employees have the option to update the picture.
• You can save only one picture and it will override previously uploaded pictures.
• Employers have the option to enable or disable the ability to upload photos on the employee side
• The content of the photo is not monitored. 

In case the employee is transferred to a new state, then it is essential for the employee to modify their bank account or Social Security number, and contact their employer.

Furthermore, to get any assistance regarding the filling out of your tax withholding info, it’s best to connect with a tax expert. This is so because your employer and Intuit can’t provide tax advice or help filling out the form. 

View or change your info:

• Initially, you must log in to your workforce.intuit.com. 
• Afterwards, choose the Profile menu and click Edit on Personal info or Tax withholding. 
• Thereon, you must verify your identity via text message to the phone number on file. 
• Now, do the necessary changes to your information. If you’re making changes to your tax info, it is necessary to include your digital signature. Doing so will generate a new W-4 form for your employer.
• When all the necessary changes are done, hit the Save or Confirm option. 
• At last, you will see that your employer will receive an email regarding the changes. Also, you can review the changes in their payroll product. 

How to Track & then Submit time on QuickBooks Workforce? 

If you wish to track and then submit the time on QuickBooks Workforce, then carry on with the instructions outlined below.

Steps For the Intuit Workforce Time Clock Login

• Launch the QuickBooks Workforce account and then login to the account if required.
• Choose the Track Time and then click on Time Clock option.
• After this, pick your job or customer below the Jon or Customer section.
  • You can mark as favorite the most used jobs by clicking the Star icon beside the job. Later on, opt for the Favorites (#) tab for easy access.
  • In case the addresses are linked with the job, then you can check out the job nearby your location below the Nearby at the top. If it’s already switched on, you have to turn on the location services on your device to access this feature.
• When required, insert any other necessary fields, say Notes.
• Hit the Clock In tab and your timer will start computing your timings.

Steps to Clock Out

• Once you have completed your working hours, choose the Track Time, and click the Time Clock option.
• After this, you must opt for the Clock Out option.
  • If any fields are not previously filled, the app will ask you to complete them. After providing all the details, hit the Save and clock out option.

Steps to Switch Jobs or Customers

• For switching to another job or customer, click on the Track Time and then the Time Clock option.
• Choose the Switch option and pick up a recently worked job or customer. Otherwise, you must opt for the Work on something else option.
• Now, pick up a new job or customer from the list and then complete other necessary fields.
• Eventually, your time on the new job or customer will automatically start.

Steps to Take a Break.

• Head to the Track Time and then hit the Time Clock option.
• Afterwards, opt for Break and then pick your Break from the list.
• When required, include the fields you need. Then, click the Save and clock out option.
• Now, when the break is over, hit the End Break option.

Steps to Alter or Delete Your Timesheets

Note: In case you forget to clock in or out, you can make the adjustments only if your admin has granted you permission.

• Browse to the Track Time and then choose the Timesheets option.
• Choose the timesheet you want to edit or delete.
  • For editing, you need to make the necessary changes, then save.
  • On the other end, to delete, tap on More options More_QBTime_US_Ext_052223.png, then click Delete timesheet, and choose Delete to confirm.

Steps For the Submission of Timings

Important Tip: Once the timesheet is submitted you can’t make changes to the timings unless your manager or admin rejects it. However, to check and submit the timesheets, it is essential that your admin has turned on that feature.

• Firstly, tap on the Track Time and then click the Timesheets option.
• Choose the More Options (…) and then opt for the Submit Time option.
• Now, choose the dates for the submission and tap on the Submit tab.
• At last, for the confirmation, choose the Submit option again.

Conclusion

We hope that now this blog have provided you clear insights to access Intuit Workforce login account and to get the accurate employee details. Thus, it also helps you in tracking the clock in, clock out, editing and then submitting of the timesheets. In case you get stuck while using this application, feel free to get help from our BizBooksAdvice experts. They are always there to guide you throughout the entire login process which will help reduce your time spent on managing payroll.

Frequently Asked Questions (FAQ’s)

Question 1: What can I do to update the email address from inside QuickBooks Workforce?

Ans. Use these steps to update the email address from inside QuickBooks.

• Log in to your QuickBooks Workforce, hit the Gear icon, and click Account Settings.
• Click the Edit option given next to Email Address and then add your new email address.
• Furthermore, give the confirmation for your current password.
• At last, hit the Save option to store changes.

Question 2: Is QuickBooks Workforce free?

Ans. Yes, for the users with the QuickBooks Payroll or QuickBooks Time subscription, the QuickBooks Workforce is provided to the employees absolutely free. 

Question 3: What is the difference between the QuickBooks Workforce portal and the app?

Ans. With the help of the QuickBooks Workforce portal, you can submit pay preferences, personal, and tax info, so you can quickly add them to your payroll. Whereas, using the QuickBooks Workforce app, employees and contractors can also clock in and out, manage time off, edit timesheets, and more. 

Question 4: Can my employees still use QuickBooks Workforce if I cancel my payroll subscription?

Ans. Your employees can get access to the payroll details for up to 12 months after the cancellation of the QuickBooks payroll subscription. After this, the access will not be available any longer, so it is essential to inform your employees about printing. 

What is the use of a Social Security Number in QuickBooks Workforce?

Ans. Social Security Number contractors can also clock in and out, manage time off, edit timesheets, and more. Moreover, this number is basically required for employment.