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Accounting

How to Sync Outlook Contacts with QuickBooks Desktop?

On the one hand, there stands Outlook, which is like a personal manager as it enables you to manage your emails, contacts, calendar, and other important information. On the other hand, there is QuickBooks Desktop that helps people regulate their finances or accounts related to customers, vendors, and users. They both get used in their respective domains by most people. 

If you go ahead with Synchronizing these two aspects, i.e., Outlook with QuickBooks, you can save more effort and time and increase productivity. In this article, you can learn about the benefits of syncing Outlook Contacts with QuickBooks Desktop and the Synchronisation procedure. 

Let’s not go directly on the Sync Outlook Contacts with QuickBooks, but prior, here is an introduction to MS Outlook given for those who don’t know how to use it and what it is. 

Brief of Microsoft Outlook

Microsoft Outlook is a software of the Microsoft Suite with various traits. You can do multiple office tasks such as emailing, client management, and building relationship. Most people prefer to use the application because of their traits and Interface. The reason for being famous for this application is that it comprises of Microsoft Exchange Server & SharePoint Server. It helps them to do many things like Coordinate meetings and emailing. 

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Highlights about Microsoft Outlook

  • Microsoft Outlook is equipped with some optimized features for security that guard your mail against hackers.
  • If you are using Microsoft Outlook, you can completely rely on the collaborative platform of Microsoft, known as SharePoint.
  • The quality of Microsoft Outlook to go well with Microsoft Exchange Play, makes this everyone’s first choice among all other client email software. 
  • The calendar function of MS Outlook is more crucial than the email aspect. In many instances, all the big firms and companies use the calendar feature more than email. 
  • You can increase the quality of connectivity with each other while using MS Outlook. 

Advantages of Sync Outlook Contacts with QuickBooks Desktop

There are several benefits available when you Sync Outlook Contacts with QuickBooks Desktop. These are as follows:

  • Through this, you can have all your contacts organized and updated. By this, you can’t have any of the contact in your data obsolete. 
  • You can have all the information under one roof at your fingertips, and through this, you can manage your relationship with the customers in a better way. 
  • Keep track of every contact you have in one place without any disturbance. In this way, you can prevent yourself from spending too much of time.

Microsoft Outlook is quite different from other applications and has numerous aspects for its users. Here is a list of all the possible characteristics of Microsoft Outlook with QuickBooks is specified here. 

  • Work Offline as there is no need for Internet
  • Clear relation of Inter-communication
  • Modified contacts
  • Shortcut Keys
  • Inbox clean-up tool that works automatically
  • Feature to track
  • Availability of customization in the calendar
  • The quick and smooth functioning of Email. 
  • Great social connectivity.

What is Sync Outlook Contacts with QuickBooks mean?

Most people merge their Outlook with QuickBooks for email purposes. And if you also have the same thought, there is an urgent need to exist somewhere to sync your contacts. Besides the QuickBooks Integration Manager tool, QuickBooks Integration Manager tools can also let access to the QuickBooks Data after it merges. You can fetch the details like credit card information, contact details, and other necessary details about the customers. 

Complete the process of Sync Outlooks Contacts easily as the procedure is convenient. You don’t need to manually add contacts when you sync your Outlook with QuickBooks. If you sync your Outlook with QuickBooks, then it is a smart move that you check the contacts for once. In case you want to know more, please review the article once. 

Procedure to Sync Outlook Contacts with QuickBooks Desktop

If you feel the need to sync your contacts with QuickBooks Desktop, then you are at the right place and time. As we know, the procedure to sync Outlook contacts is very easy, as everyone can implement it. But before starting the procedure, you all have to know that merging Outlook Contacts isn’t possible if you have Microsoft Outlook 2010. 

First Alternative: Get or download QuickBooks contact Sync Tool

Downloading this tool is easy and simple. And to increase these aspects, we are stating the steps for the same in detail. Execute these steps:

  • Download the QuickBooks Sync tool from the official website of Intuit. 
  • To confirm and register the tool, you must enter your email address. 
  • Sit back and relax for the pop-up that will come on your screen of the downloaded file. If the pop-up didn’t come up, reach your system’s ” Downloads ” and try to spot ContactSyncSetup.exe.file.
Second Alternative: Start the Installation of the QuickBooks Contact Sync Tool to merge Outlook with QuickBooks
  • Cancel or close all the open tabs of any random company file along with the application of QuickBooks Desktop. 
  • After this, you need to take your cursor to the Contact Sync Setup file and have to double-click on it.
  • A new option will pop up, and all you need to do now is click on Next repeatedly. 
  • The License Agreement page is the new thing on your screen, and you must click Next. 
  • Choose the location in your system where you want to install this tool and proceed further by clicking on Next. 
  • The “Install” button is the next stop where you need to stop your pointer from clicking on it to proceed with the process. 
  • Once you get finished with the installation, make sure that the tool has given the right to fetch the customer and user data from QuickBooks. 
Third Alternative: Commence the process of Synchronising the contacts
  • This procedure goes ahead after opening both QuickBooks and Outlook together.
  • Form a backup of all of the QuickBooks files and Outlook contacts. 
  • Reach the option of Synchronizing contacts in Outlook and click on it. 
  • Now, do as the prompts appear on the screen and map your contacts. 
  • Select “Allow this application to read and modify this company file”. 
  • Now, to save all the changes you made, press “OK”.

Winding it up..!

Going through this article, you will understand and feel that synchronizing MS Outlook contacts with QuickBooks Desktop has multiple features. It will save you a lot of time and can increase your productivity. Through this, you can also manage your customer relationship. You can implement the directions in this write-up to settle the query, i.e., how to connect Outlook with QuickBooks. If you didn’t understand anything or have any questions, you can contact BizBooksAdvice experts at  +1-866-408-0444 without hassle. 

Accounting

Detailed Procedure To Import Credit Card Transactions Into QuickBooks

Are you unable to import credit card transactions into QuickBooks Online? If yes, then you have arrived to the appropriate place. In this comprehensive guide, we have covered everything essential to import bank transactions. Moreover, the users can also import the transactions into QBO using the QBO file or a CSV file. To learn more details about importing credit card transactions in QuickBooks, we suggest you to read the post thoroughly.

What Should Be Done to Import Credit Card Transactions Into QuickBooks?

Below are some simple steps to import credit card transactions into QuickBooks; check them out.

Stage 1: Locate Your Credit Card Company In QuickBooks Online

  1. Initially, tap on the Banking drop-down menu beneath the left menu bar of the QuickBooks online dashboard.
  2. If you are linking your credit card account to QuickBooks for the first time, you must tap on the Connect Account button. This will add your credit card account to QuickBooks successfully.
  3. On the other hand, if your credit card account is already linked, it will redirect you to the Banking Center. Herein, hit the Link Account button from the upper right corner of the screen.
  4. Insert your credit card company’s name to verify whether it can link with QBO.
  5. After choosing your bank name, select the Continue button to redirect you to the bank sign-in page.

Stage 2: Sign-In To Your Credit Card Account

  1. QuickBooks will present you with a new window to wind up the login process of your credit card account.
  2. After successfully logging in, you will receive a mail from your financial institution for your confirmation.
  3. Now, you must share your bank details with Intuit along with the description of the information that needs to be shared.
  4. Once you hit the Agree button to give your consent. Then, tap on the Suitable option from the Bank Confirmation window. Doing so, will directly move you to the QuickBooks application.

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Stage 3: Connect Your Credit Card Account To Charts of Accounts

  1. While returning to QuickBooks, you will get the lists of accounts associated with bank or credit card accounts.
  2. After this, pick the bank account or account that you wish to link with the Charts of Accounts.
  3. You must choose all the bank accounts you want to link with QuickBooks Online.
  4. If you find that you have a checking account and credit card from the same financial institution, you can link both.
  5. Next, hit on the An Account option and move ahead.
  6. Consequently, it will redirect you to the new window with a drop-down button listed with all bank accounts connected with the Charts of Accounts.
  7. If your credit card account is previously added in Charts of Accounts, choose them.

Generate a New Credit Card Account in Charts of Accounts

  1. In the initial stage, tap on the Add New button.
  2. As a result, it will launch a prompt in which you must include the relevant information for adding an account in Charts of Accounts.
  3. You must verify that the Detail Type and the Account Type must be set as Credit Card.
  4. It is mandatory to note down the credit card company name, which will help them to recognize it easily.
  5. For instance, if you have various credit cards with the same company file, you must include the last four digits visible on the credit card.
  6. After adding all the required information accurately, hit the green-colored Save button. Later on, tap on the Close option and move further to the next step.
  7. As a result, it will redirect you to the screen with the new account.

Stage 4: Choosing the Appropriate Date Range

  1. Once you have successfully linked your credit card account to Charts of Accounts, you must decide when QuickBooks must initiate importing transactions.
  2. After this, you must pick the beginning date to transfer the bank transactions.
  3. The default start date will be shown at the beginning of the year to pull the transactions.
  4. For instance, if your QuickBooks or the credit card company won’t allow you to return, you can utilize the QBO or CSV file to shift the previous transaction.
Stage 5: Examine Downloaded Transactions In the Banking Center

Once you have successfully connected your bank account, QuickBooks will redirect you to the Banking Center. Look at the steps below to initiate reviewing the transaction in Banking Center.

1. Review Transactions:- 

The Orange number represented within the Capital One box reflects the number of transactions that have been imported. But these are the transactions that still need to be examined and categorized.

2. Review Tab:-

The Tab entitled For Review consists of all the transactions imported from your chosen bank or credit card account that is in waiting.

3. Add Account:-

You must tap the green Add account button located at the top-right corner to link another bank or credit card company with QuickBooks Online.

Instructions to Import Credit Card Transactions Manually in QBO Via CSV or Similar File

Process 1: Get the Transfer File Downloaded From Your Credit Card Company

  1. Users can utilize CSV, QBO, QFX, OFX, and TXT to import credit card transactions in QuickBooks Online.
  2. After this, you must sign in to your credit card account and look for the option to download your account transactions.
  3. You will get different options to download the transactions. Herein, you must pick either the QBO or QFX format.
  4. You must walk through some additional steps if you don’t see any of these file types.
  5. At last, save the transfer file to a location where it is easy to find so you can import it without any inconvenience.

Process 2: Pick the Transfer File to Upload in QuickBooks

  1. From the Banking Center, tap the dropdown menu beside the Update option. Then, hit the Upload from file option.
  2. Afterwards, hit Select Files to search your file on your device. Later on, select the Continue button to go ahead.

Process 3: Pick the QuickBooks Account

  1. You are supposed to pick an account associated with Charts of Accounts.
  2. Click on Add New button to set up a new credit card account.
  3. Proceed to the next step if your file format is QBO, OFX, or QBX.

Process 4: Map Columns to QuickBooks Fields

  1. You must verify the columns of credit card charges because some credit card companies might get the charges in different columns.
  2. After accomplishing process 3, if you start importing a TXT or CSV file, QuickBooks have to name this column in CSV format to import.
Process 5: Choose Transactions for Import (CSV and TXT files)
  1. You can now easily pick the transactions from the field to begin the import process.
  2. Verify that you have selected all the transactions and click the Next button to wind up the import of transactions.
Process 6: Go Back To the Banking Center
  1. Tap the Transactions button and click the Banking option from the left menu.
  2. You will obtain the bank accounts with the number of pending transactions for Review.
  3. At last, refresh your browser so that your Banking center can present you with the newly updated import transactions.
Ending Words!!

With the help of this article’s help, the users can now easily import credit card transactions into QuickBooks. If you still have any queries, you can contact our professionals anytime at  +1-866-408-0444 for instant help.

Accounting

Step-By-Step Guide To Export Chart of Accounts QuickBooks

QuickBooks provides its users with the option using which they can import, export, or delete the charts of accounts. The users have to export a chart of accounts QuickBooks to conduct deep analysis, establish custom dashboards and then share them with the stakeholders. Just by exporting the accounts to excel you can get a better insight into your company’s overall performance and several other important facts.

Continue reading this entire post to get the complete information regarding how to export chart of Accounts QuickBooks.

Pre-Requisites You Must Know Before Exporting Charts of Accounts 

There are a few points that you must know before exporting charts of accounts.

  1. Sign in with the proper administrator credentials to accomplish the export process.
  2. For instance, if multi-user are accessing the data file, check that the multi-user mode is switched off.
  3. Always generate a backup of the Charts of Accounts before exporting it to the QuickBooks Desktop application.

Instructions To Export Chart of Accounts in QuickBooks Online

Here, we have described a complete set of instructions to export charts of accounts in QuickBooks Online. Read the steps carefully.

  1. In the initial stage, sign in to your QuickBooks account with the proper login credentials.
  2. Go to the left menu, and opt for the Accounting option followed by Chart of Accounts.
  3. After this, look at the upper right corner and opt for the highlighted Run Report button.
  4. Next, hit the Export icon and pick how you wish to export your charts of accounts as a PDF of XLSX file. However, if you opt for the latter option, you will see that the file with the extracted file will begin to download automatically.
  5. On the other hand, if you pick the PDF format, you will get the Preview option that will allow you to adjust the orientation and other settings. Moreover, you can also email your chart if accounts data.

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Instructions to Convert Exported File To Microsoft Excel 

If you wish to import the exported file back to QuickBooks, it is essential to convert it to Excel format.

  1. Initially, launch Microsoft Excel on your device.
  2. After this, go to the “Text Import Wizard” and launch the IIF file in which you wish to convert.
  3. As a result, the Import Text File dialog box will prompt on your screen. Herein, you must opt for the “All Files” option, search for the IIF file, and hit the Open tab to access it.
  4. Afterwards, pick the file type as per your preference and tap on the tab from the checklist.
  5. Next, you will be prompted to pick the column date format. Further, hit the General tab followed by Finish.
  6. Eventually, you will get a pop-up that might ask you where to add the data. For that, opt for the “Existing Worksheet” option and then OK.
  7. Navigate to the File menu, and opt for the Save As option to save the files in Excel. When you store the file, you will see that .xls extension will be automatically added along with your file name.

Instructions to Export Charts of Accounts From QuickBooks Desktop version 

Have a look at the below-listed steps to export charts of accounts from QBDT version.

  1. Begin the process by launching the QuickBooks company file.
  2. After this, pick the Charts of Accounts option beside the file that you wish to export.
  3. Thereafter, choose the File menu > Utilities > Export option.
  4. Soon after this, move to the “IIF Files Lists” option.
  5. As a result, a pop window will prompt on your screen comprised of the checkbox list.
  6. Move further by selecting the Charts of Accounts followed by the Save As option.
  7. From the drop-down menu of Save As, pick the folder in which you wish to store the file.
  8. Insert the appropriate file name and hit the Save option. Clicking on the Save option will export the charts of accounts successfully.

Wrapping It Up!!

With the help of this comprehensive guide, you can easily export charts of accounts QuickBooks. If you have any further issues then you can consult with our highly-skilled professionals for immediate assistance through the live call facility at  +1-866-408-0444.

Business

Simple Tips to Change Recorded Deposit in QuickBooks Online Efficiently

Wondering how to change recorded deposit in QuickBooks Online? If yes, then you have reached the right place. In this blog, we have covered all the essential details required to change recorded deposit to an expense in QBO. By changing the recorded deposit as per your preference you can easily keep a track record of the payments made any further issues.

What are the Steps to Change Recorded Deposit in QuickBooks Online?

In this part, we have explained all the necessary steps that are required to change recorded deposits in QuickBooks Desktop. Apply the steps in the same manner as given below, have a look at them.

Stage 1: Verify That Amounts are Tracked Properly:- 

All the expenses will be imported to QuickBooks as deposits only when all the amounts are mapped appropriately. Also, you must ensure that you have tracked the amounts properly and picked the right columns in the mapping stage so that QuickBooks can read the data quickly.

Stage 2: Exclude the Transactions:- 

You can’t make the changes in the details of the transactions from your bank section. For that, you have to exclude the expenses reflecting as deposits on the For Review tab. Further, follow the steps below to exclude the expenses.

  •  Move to the Banking option from the left panel.
  • Soon after this, tap on the Banking tab and then pick the bank account linked with QuickBooks.
  • Move to the For Review tab and select the checkbox next to the transactions.
  • Afterwards, hit on the drop-down arrow next to the Batch Actions.
  • Finally, choose the Exclude button.

Stage 3: Manually Upload Transactions Into QuickBooks Online:-

You can upload the transactions in QuickBooks Online by performing the steps below closely.

Process 1: Choose a Starting Date:-

To prevent adding the duplicate entries, you must be aware about the date of the previous existing transaction present in this account.

  • Firstly, navigate to Bookkeeping or Accounting and then opt for the Charts of Accounts option.
  • You are supposed to pick the bank or credit card account in which you wish to upload the transactions.
  • Next, choose the View Register option and then proceed further.
  • Locate and note down the date of the oldest transaction. Mainly, the oldest transaction will be the opening balance.
Process 2: Acquire the Transactions From Your Financial Institution 
  • Primarily, you must login to your bank or credit card website using the correct login credentials.
  • Go through the bank instructions for how to download CSV files of your transactions on your device. There are distinct steps for all the financial institutions, so apply the steps that fits as per your bank.
  • You must verify the date range for the download. It is best if you mention the date one day prior to the date of your older transaction.
  • Now, you can easily download your transactions and then save the file at the place where it is easy to find.
Process 3: Examine the File Format and Size 

Open and verify the file from your financial institution. You must verify that the file size is in appropriate format before you upload it. While uploading the file, ensure that the file size is 350 KB. If you see that the file size is large, condense the date range and get the transactions downloaded in smaller batches.

Process 4: Uploading of the Transactions Manually 
  • Initially, move to the Bookkeeping > Transactions > Bank Transactions option.
  • Choose the blue tile for the account in which you have to add the transactions.
  • Tap on the drop-down menu of Link Account and choose the Upload From File option.
  • Click on Drag and Drop or Select Files and pick the file you downloaded from your bank. Later on, tap on the Continue button.
  • Choose the account in which you wish to add the transactions by tapping on QuickBooks Account drop-down menu and hit Continue button.
  • Act according to the instructions directed on the screen to tally with the columns on file with the correct fields in QuickBooks.
  • Pick the transactions you wish to import and proceed further by clicking the Continue button.
  • Afterwards, click Yes and then hit the Done option once the transactions are accepted.
Process 5: Organize the Transactions 

Now, that all the transactions are successfully uploaded in QuickBooks, you have to tally and arrange them properly. The transactions will automatically enter into your accounts once they are verified.

Process 6: Reconciliation of the Transactions

You will see that all the transactions are now recorded in QuickBooks and now you have to reconcile them. Doing so, will enable you to gives you the surety that your account is accurate and their is no duplicate transactions included.

Ending Note!!

So, here we conclude this post and hope that now you can easily change recorded deposits in QuickBooks Online. However, if you have any further queries, you can consult our professionals through live at  +1-866-408-0444.

Business

How to Setup & Track Inventory in QuickBooks Online

Maintaining the proper track record of inventory items in QuickBooks is essential for selling them. QuickBooks Online provides inventory tracking feature to get a clear insight into what’s in your hand, receive notifications to restock the items, and what you buy or sell. Are you in a dilemma regarding how to setup track inventory in QuickBooks Online and couldn’t find any exact match? If yes, this write-up will give you proper step-by-step instructions for managing the inventory seamlessly in QBO.

Don’t know how to track inventory in QuickBooks Online and require an expert’s assistance? Contact us anytime anywhere at  +1-866-408-0444 and get your issue resolved within the shortest time applicable. 

Learn How to Setup Track Inventory in QuickBooks Online.

Are you still confused about how to setup track inventory in QuickBooks Online? If the answer is yes, then you are not alone in this situation. This blog’s section will teach you the detailed steps to track inventory smoothly.

First Stage:- Settings of Inventory Tracking Must be Enabled

Before you include the inventory goods in QBO, you must enable inventory tracking in QuickBooks. For this, all you need to do is to implement the instructions as outlined below.

  • Initially, navigate to the highlighted Settings menu to begin the process.
  • After this, choose the Account and Settings option followed by Sales.
  • In the next step, click the Edit option in the Products and Services section.
  • Furthermore, verify that you have enabled the “Show Product/Service column on sales forms.”
  • You must also check that you have enabled both the “Track Quantity and Price/Rate” and “Track Inventory Quantity on Hand” options.
  • Conclude the process by tapping the Save and then Done option.

Second Stage:- Inventory Products Must be Included in QuickBooks

You must add the inventory items after enabling the QuickBooks Online Inventory Tracking. Moreover, you must also include the other products and services you sell in QuickBooks. Doing so will allow the users to include them as the line items with their sales forms.

However, adding inventory, non-inventory, and service time may vary. We have provided clear insight regarding this below; check them out.

Mention the Products for Tracking as a Part of Your Inventory

Are you sick and tired of thinking about how to add inventory in QuickBooks Online? Follow the steps outlined below to include the products for tracking as inventory.

First Approach:

You must first turn on the inventory tracking feature by applying the above-mentioned steps.

Second Approach:

Include Your Product’s Name, SKU and Category

  • To start the process, navigate to the Get Paid & Pay option.
  • Afterwards, select the Products and Services menu and then proceed further.
  • Thereon, pick the Name option to include the new product or service and then hit the Inventory option.
  • In the next step, mention a Name and SKU regarding what you are tracking.
  • Furthermore, hit the category drop-down menu to pick the Category.

Third Approach:

Adding Up the Product’s Quantity, Reorder Point, and Inventory Asset Account

  • First of all, you must mention the product’s Initial Quantity on Hand. Alongside, you have to add from when you have started tracking that quantity into the column of As of Date.
  • Thereon, write down the Reorder Point to get notifications when you need to reorder the stock.
  • Finally, click on the Inventory Asset Account dropdown and hit the Inventory Asset. QuickBooks will then utilize this account to keep track of all the products you already have in stock.

Fourth Approach:

Entitle Your Product’s Sales, Tax and Purchasing Details

  • Initially, include your product’s description on the Sales form and mention the Sales Price/Rate.
  • Afterwards, choose the Income account drop-down menu and then locate the account you use to track down what you sell.
  • Thereon, mark the “Inclusive of GST” checkbox, if possible.
  • Soon after this, pick the GST drop-down and select the tax rate to be used for an item.
  • Furthermore, include your product’s description and Product’s cost.
  • In the next step, choose the Cost of Sales option and mark the “Inclusive of Purchase tax” checkbox.
  • You must also opt for the applicable purchase tax and pick the Preferred Supplier.
  • Finally, hover your cursor over the Save and choose the Close option.

Third Stage:- Maintaining the Track Record Of What You Are Selling

After successfully setting up the inventory products, you can easily monitor when they will sell. There are two different ways to track what you sell, which are as follows.

  • The first way is to generate an Invoice if you will pay later by the customers.
  • Another way is to include a Sales Receipt if your customer is paying right now.

After making all the necessary deductions, you must have to verify what’s exactly available in hand and what’s on order. To verify it, navigate to the quantity you listed for an item to grasp more details. Thereon, if you have previously set reorder points, QuickBooks will immediately update you if anything is running low. Besides this, if you have already set the Low Stock Alert, QuickBooks will inform you if you need to restock.

Fourth Stage:- Inventory Must be Reloaded

If it is essential to restock the inventory products, QuickBooks will notify you. Soon after this, the users can order inventory in QuickBooks. Thereon, the users can monitor what they have obtained from the suppliers and what’s already in order. After doing this, you will notice that the quantity will eventually begin to fluctuate in terms of the quantity you obtain from the vendors.

Fifth Stage:- Usage of the Reports For Monitoring Your Inventory’s Status

In the last stage, you can use the Reports to look at various details, including the best seller, cost of goods, what’s in hand, etc. For using the reports for reviewing the QuickBooks Inventory Management performance and its status, apply the procedure below.

1. Check Your Best Sellers:- 

You first navigate to the “Sales and Customers” group of reports and then move further by running these reports.

  • To verify the total sales for every product and service, pick the Sales by Product/Service Summary.
  • Conversely, to verify the sales transaction by Product or service, go for the Sales by Product/Service Detail option.

2. Monitor What’s in Stock:-

Initially, you must move to the “Sales and Customers” group of reports and then run these reports to get the details regarding what’s in hand.

  • To know the quantity in hand, value, or average cost, go for Inventory Valuation Summary.
  • On the other side, hit the Inventory Valuation Detail to check transactions for every inventory item and how they hamper quantity.
  • Then, choose the Stock Take Worksheet to include the physical count to tally the inventory in hand in QuickBooks.

Related Page:  How To Reconcile in QuickBooks Online

Drawing to A Conclusion!!

The procedure to setup track inventory in QuickBooks Online is easier if proper steps are used. We assure you that now you can easily set and track the inventory items to monitor what you sell easily. However, if you find any issues while tracking inventory, feel free to contact our highly-trained QuickBooks professionals via live call at  +1-866-408-0444. They will offer you incredible tips to come out of the issue easily.

Accounting

How To Delete Data and Start Fresh in QuickBooks Online?

There are instances when you may need to delete your data in QuickBooks Online and start bookkeeping from scratch. If you want to make a new beginning with the QuickBooks Online company, this post will definitely guide your way through it. As a new user also, you can delete your data and start over in QuickBooks Online.

This post also elaborates on what it takes to remove your old data from different versions of the program, such as QuickBooks Online Simple Start, Plus, or Essentials. Just navigate this blog until the end to learn more.

More About Starting Over in QuickBooks Online

Before you proceed any further, you need to keep in mind that all the company data will be deleted and can’t be reversed. QuickBooks Online Simple Start users can simply cancel their accounts and start a new account. Online Payroll and Full Service Payroll users can also perform the procedure to cancel their accounts and start a new one.

This process is convenient for payroll users as the payroll system stops responding during the cancelling process, and the data remains unaffected.

Read Also – back up my data with QuickBooks

Things To Keep In Mind Before Getting Started

Now that you have made up your mind to delete your data and start over in QuickBooks Online, verify the below-given pointers before you move ahead:

  • Log into your QuickBooks Online account as the administrator to get full rights.
  • The procedure we are going to discuss in the next sections will allow you to delete the one QuickBooks Online Company. In case you want to delete all of your Intuit data, refer to the manage data section or go to Intuit’s Privacy Center.
  • After starting over with QuickBooks Online, you need to consider important points on moving your list into a new company.
  • If you are a QuickBooks Online user, you will need to import a blank QuickBooks Desktop file to start from scratch.

Steps To Delete Your Old Data and Start Fresh

Now that much has been discussed, we can finally move to the steps to delete data for a fresh start with your QuickBooks Online.

Case 1: When Your Books Are 60 Days Old Or Older

For books as old as 60 days or older, you need to cancel your current QuickBooks Online Company and start a new company by implementing the below-listed steps. Here we go:

First Step: Cancelling The Current Company

Start this procedure by cancelling your current account; however, if you are a payroll user, you will need to cancel your payroll subscription as well. Once your QuickBooks is cancelled, Intuit deletes your data after one year. It allows Intuit to help users in case they want to come back to the previous account. Below are the steps to cancel your QuickBooks Online account:

  • Navigate to the Settings gear icon located underneath your company and click on Accounts and settings.
  • After that, move to the Billing and Subscription tab and click the Cancel button from under the QuickBooks section.
  • Now follow the on-screen prompts carefully to cancel your account. If you are using a QuickBooks payroll account as well, you have to delete it too.

After cancelling the current company, you can move to the next step.

Second Step: Starting a New Company

Once the company is cancelled, you can choose to start a new company. Below is how you can proceed with a new company:

  • Sign into your QuickBooks Online account in the first place.
  • The sign-in can be done using the same login credentials used for the previous account.
  • Alternatively, if you are a payroll user, you need to add payroll in the sign-up process; however, it is optional.

Case 2: If The Records Are Less Than 60 Days Old

If the bookkeeping records are less than 60 days old, follow the below stated steps:

  • Firstly, you need to sign up for QuickBooks Online.
  • After that, enter your username and password, which can be your previous account’s login credentials as well.

How To Delete Imported Data From QuickBooks Online?

If you want to delete the imported data from QuickBooks Online, the below-explained steps can help:

  • In the first place, click on the Settings gear icon.
  • Next, you need to click on imports and then choose the bank name with the important .CSV file, and it will show up a list of imported data.
  • Here, you need to click on the Trash icon, and it will delete the imported transactions with the data file.

What is the effect of cancelling a QuickBooks Account subscription on company file data?

When you cancel your QuickBooks Account subscription, it makes your data to be available for read-only access for one year starting from the date of cancellation. You can still create new transactions and implement the required modifications.

In A Nutshell!

In this post, we have tried to help you with the procedure to delete your data in QuickBooks Online and make a new start. Hope you find it helpful. However, if you still have any doubts or queries in mind, feel free to connect at  +1-866-408-0444. It will help you to get benefited from one-on-one assistance from a trained professional.

Accounting

Do I need to back up my data with QuickBooks Online?

As fast as we are growing in the technical world, cyber threats also knock on our door frequently. When it comes to the company data, it becomes more vulnerable to getting into the wrong hands. So, keeping your company data safe and secure is crucial before it gets damaged. Similarly, to keep the crucial QuickBooks company data safe, it offers an option to backup data with QuickBooks Online.

When you conduct the backup data with QuickBooks Online, it generates a duplicate copy, which can be used if the original one gets damaged. However, to get in-depth details about backing up data, go through this post attentively.

Didn’t have enough technical knowledge to generate the backup QuickBooks Online data? Worry Not!! You can call our experts anytime at  +1-866-408-0444, who will provide the proper instructions to do the same. 

Does QuickBooks Online Have an Auto Backup Facility?

Questions often arise in the user’s mind about whether QuickBooks Online automatically backup data. QuickBooks Online stores all the data on the flash drive as it automatically prepares the data backup. But remember that it only creates the data backup to a certain level. It won’t backup your file to a previous point in time. However, Intuit only gives the disaster recovery backup to the QBO users.

Above all, being a user, you don’t get direct access to restore your data in the QBO application. In short, it means that your data is at high risk if you undo any changes manually or permanently lose data in the following circumstances.

  • Your data is affected by the attack of malware such as ransomware, viruses, etc.
  • If your client has made some changes without updating you.
  • It may also happen when an item is deleted due to some honest mistake.
  • Sometimes, the problems are caused due to the integration of the applications.

Key Points You Must Consider Before You Restore Backup Data in QuickBooks Online

You must consider the following points before restoring backup data in the QuickBooks Online application.

  1. Try to access the QuickBooks application in single-user mode.
  2. Also, ensure you keep the financial data secure by logging into the account as the Administrator user. This will help you to keep your crucial data safe, like credit card numbers, social security numbers, or the Employee Identification Number (EIN).
  3. Above all, you must also update your data file by reading all the transactions from when you scheduled the backup.

Step-by-Step Instructions to Restore Backup Data QuickBooks Online

Whenever you enable the Online Backup and Restore app, you will notice that QuickBooks will automatically prepare your data backup. Once it’s over, it will automatically monitor any modifications done to your company data. Eventually, after this, it will restore a backup to a certain point in time.

Follow the instructions below to turn on the Online Backup and Restore the Application.

  1. First of all, move to the Settings menu and then move further.
  2. In the next step, navigate to the “Back Up Company” option.

Note:- It might be possible that you are supposed to sign-in to your Intuit account and then click Authorize to move on.

Scheduling the One-Time Backup Manually

Are you stuck in an important task and wish to save everything to protect yourself from data loss? If that’s the issue, worry not. You may conduct the manual backup anytime, according to your comfort. For this, you must go through the following steps.

  1. Primarily, navigate to the Settings menu and then pick the Back Up Now option.
  2. In the next step, tap on the highlighted Add Company option.
  3. You must select the company file to schedule the backup by hitting the Search For a Company drop-down menu.
  4. Subsequently, click on the Next button and then Connect to move further.
  5. After this, look for the data file you want to backup and hit the Action drop-down menu to choose the Run Full Backup option.

Saving Of Your Backup File to DropBox or Google Drive

The users can easily save their backups to the DropBox or Google Drive after linking their accounts.

Associate Your Google Drive or the Dropbox Account

  • Initially, you must login to your QuickBooks Online company file for which you wish to generate the backup.
  • Afterwards, navigate to the Settings menu > Backup Company Data option. Herein, you can login to your Intuit account to proceed further.
  • Thereon, pick the Local Backup option and click the Link a Service option.
  • In the next step, choose the Link Google Drive or Link DropBox option.
  • Later, carry on with the steps enabling QuickBooks to generate the backups.

Recover Backup Data QuickBooks Online

  • Begin the procedure by logging into the QuickBooks Online company you wish to restore.
  • Subsequently, browse to the Settings menu and hit the Backup Company option.
  • In the next step, move to the Restore option and click the New Restore option to go further.
  • Now, tap the Select the Company drop-down menu and pick the company you wish to restore or overwrite accounting.
  • Add the date you wish to restore and the correct time when you want to restore.
  • Afterwards, include “Agree” within the “Ready to Restore Your Backup?” option.
  • Hit the Next button, and if you find the list of recommended actions, you are supposed to move further with it. Once everything is set on the list, navigate to the Refresh to Continue option.
  • Conclude the process by hitting the Start Restore option.

Simple Steps to Prepare Backup Via QuickBooks Online Backup Service

You must have to sign into your QuickBooks Online Backup service. Once you get the Account ID and Password, you must install the Online Backup Client program using the steps outlined below.

Initially, download the QuickBooks Online Backup Client program setup file through its official website.
Once the download process ends, you must install it on your device.

For the Users of Windows 7 or Vista:-

The users must right-click on MSI File and hit the highlighted  Run As Administrator option.

Windows XP Users:-
  1. Begin the process by clicking on the Run option to initiate the installation process.
  2. However, when you see the Security Warning regarding running the QuickBooks Online Backup, hit the Run button.
  3. Proceed further by tapping the Next button in the QuickBooks Online Backup Setup Wizard. Furthermore, go through the instructions on the screen to install the program.

Related Post:  QuickBooks Error Code 6129

To Summarize the Above!!

With this post’s help, we hope scheduling backup data with QuickBooks Online has become more convenient. Thus, it helps the users to keep their data safe without being misused or damaged. However, if you find any issues with the above steps, you can communicate with our professionals at  +1-866-408-0444.

Bookkeeping

What Are The Top Bookkeeping Software’s For Small Businesses?

Businesses are very demanding and need constant innovation and creativity for their exponential growth. At the same time, managing and streamlining the constant cash flow financial transactions can give a headache to most entrepreneurs. Henceforth, most small and large-scale businesses rely on accounting and bookkeeping software for small businesses to tackle their day-to-day financial task. However, choosing the best bookkeeping software for small business is a confusing task as the market is flooded with a variety of accounting software for businesses.

Depending upon the business requirements, needs, and industry type, there is a quiver of accounting software for start-ups. Some companies offer cloud-based online accounting software solutions, while some offer on-premise accounting solutions. This confuses the users in picking the best accounting app for small businesses. Henceforth, our experts have evaluated the various bookkeeping software and picked the best one based on their features, ease of use, and pricing so that you can choose the best bookkeeping application without any hassle.

Easy and Simple Accounting Software for Small Business

The best small business bookkeeping software used for both bookkeeping and accounting purposes are:

  1. QuickBooks
  2. Sage
  3. Wave
  4. FreshBooks
  5. Zoho Books
  6. Hourly
  7. Xero
  8. Oracle Net Suite
  9. Quicken
  10. Acumatica

Before investing in bookkeeping software for small businesses, you must consider certain factors. Though some companies provide free bookkeeping services for small businesses, to use their advanced version, you need to pay. The free accounting software might have provided you with the basic features; however, you are not able to use the add-ons or the advanced features to accomplish complex tasks.

The table will provide a quick comparison of all bookkeeping software.

SoftwareBest Suited forStarting PriceMobile ApplicationIntegration Structure

QuickBooks

Small businesses $ 15 per monthYesYesCloud Based, Desktop application also available

Sage

Small to medium accounting firms$ 50.58YesYesCloud based

Wave

Small Businesses, Best free applicationFreeYeslimitedCloud based

FreshBooks

Small and Growing Businesses$ 4.%0 per monthYesYesCloud Based

Zoho Books

Micro Businesses$ 10 per monthYesYesCloud Based

Hourly

Small businesses, start ups, sgenciesFree planYesYesCloud based

Xero

Small and Growing Businesses$ 22 per monthYesYesCloud Based

Oracle Net Suite

Large BusinessesCustom QuotesYesYesCloud Bases

Quicken

Personal accounting YesYesCloud Based

Acumatica

Small to mid size businessesCustom QuotesYesYesCloud Based

Now, let us have a quick, detailed look at the above-mentioned bookkeeping applications.

1. QuickBooks

Developed by Intuit, QuickBooks is the most popular accounting software that most businesses use to streamline their accounting work. The affordable accounting software allows you to create invoices, generate reports, track cash flow, integrate bank accounts, and more. You can go with this scalable accounting application. Moreover, you can easily upgrade the monthly subscription with the growth of your business. The application offers both online as well as desktop versions.

There are four subscription plans, depending on the number of users.

  • Simple Start: 1 user and two accounting firms
  • Essential: 3 users and 2 accounting firms
  • Plus: 5 users and 2 accounting firms
  • Advance:25 users and 3 accounting firms

Available For: Windows, OS X, web Based (cloud)
Mobile App: Android, iOS

2. Sage

The easy-to-use accounting application offers extensive customization options and advanced features for both bookkeeping and accounting tasks. The application is aimed at small and large business owners and offers the latest accounting features, such as invoicing, inventory tracking, and more. The Sage Business Cloud is an umbrella of various accounting software such as Sage Payroll, Sage HR, Sage Intacct, and more. You can use the regional products of Sage, such as Sage CRM Sage 200.

Available For: Mac, Windows

Mobile App: No

3. Wave

Specially designed for small businesses, Wave is a completely free accounting application. It has almost all the features of a premium accounting application, like bank reconciliation, invoicing, expense management, and more.

Available for: Windows, OS X, web application (cloud)
Mobile App: Android, iOS

4. Fresh Books

Developed on smart technology and back office automation, the cheap accounting software for small businesses makes the bookkeeping task easy. The users can easily access important financial statements like cash flow statements and bank reconciliation.

Available For: web application,

Mobile App: Android, iOS

5. Zoho Books

It is one of the best alternatives for expensive accounting software. The application is the best option for start-ups and has a lot of features. The best part is that you can accomplish various tasks through the mobile app.

Available for: web application

Mobile App: Android, iOS

6. Hourly

The software allows you to track taxation laws, track employees working hours, disburse payments, and more. It is the perfect bookkeeping application for small businesses, agencies, and start-ups.

Available for: web-based application

Mobile App: Android, iOS

7. Xero

The application is a perfect suite for micro-businesses and start-ups and provides support to unlimited users. It is a simple accounting application that allows you to pay bills, manage inventories, generate reports, and more.

Available for: Cloud-based application

Mobile App: Android, iOS

8. Oracle Net Suite

The Oracle Net Suite is a powerful accounting software that is used to automate business and accounting operations. It is perfect for large businesses with complex needs. The plethora of features, such as automation, ERP tools, and integration, allows easy access to data in real-time.

Available for: Cloud-based application

Mobile App: Android, iOS

9. Quicken

It is the perfect accounting software for individuals and families, having a lot of features. The sophisticated features such as account balance tracking and investment tracking make it the prime choice of sole proprietors. The application has limited business features.

Available for: desktop accounting software for small business

Mobile App: Android, iOS

10. Acumatica

The software is perfect for small and medium businesses and offers various features such as bank reconciliation, cash management, billing and invoicing, accounts payable, and more. Different plans are available that allow you to scale resources easily. The accounting software is a perfect fit for distributors, manufacturers, retailers, and e-commerce companies.

Available for: web-based application

Mobile App: Android, iOS

Related Page: Why Should You Hire A Professional Bookkeeper

Final Wrap Up

The right accounting software reduces the time spent in managing the business financial task. However, picking the best accounting app for small business is a challenging task. While selecting the appropriate accounting application, you need to keep certain things in mind, such as business criteria, availability of software, features, budgeting, and more. Hopefully, we are able to save your precious time and money by providing you with the top 10 bookkeeping software for small businesses. However, if you do not meet your preferred software, you can get in touch with us at  +1-866-408-0444. We will surely help you in picking the best-fit solution.

Accounting

How To Change the Closing Date Password in QuickBooks

With the beginning of the new financial year, it is essential for the QuickBooks users to close their accounts. However, closing the books at the end of the fiscal year is not mandatory as it might avoid any accidental changes that might hamper your reports.

Moreover, QuickBooks allows its users to set the closing date password so that they can measly modify their past books that require passwords. Continue reading this entire post attentively to gain in-depth knowledge to change the closing date password in QuickBooks. 

Procedure to Set a Closing Date and Password in QuickBooks Desktop For Windows

Below are some simple steps to change the closing date password in QBDT for Windows devices. 

  1. In the initial stage, opt for the Set Closing Date option from the Company menu.
  2. After this, navigate to the Set Date/Password option.
  3. Now, you are supposed to add the Closing Date and Closing Date Password in their respective text fields. 
  4. Then, hit the OK button to shut down the window. 
  5. Once you have successfully set a closing date and password, you will get a notification that consists of the following factors when you void.
    • A transaction date before the closing date.
    • An expense type of account. 
  6. Next, tap on the Yes option so that QuickBooks can easily generate two journal entries for you. As a result, it will balance the accounts affected by the check. 
Note: Establishing the journal entry is not an important step; it is optional step. So, you may also skip that point. Furthermore, you can still void the check if required.

Procedure to Set a Closing Date and Password in QuickBooks Desktop For Mac 

Here, we have explained the simple process of instantly changing the closing date and password in QuickBooks Desktop For Mac. 

  1. Primarily, opt for the Users and Passwords option from the Company menu. 
  2. Afterwards, head towards the Set Closing Date from the Users and Passwords column.
  3. Now, you are supposed to insert the Closing Date and a Closing Date Password. 
  4. Then, tap on the OK button to exit from the window. 
  5. Finally, you have to shut down the Users and Passwords window also. 

Stepwise Instructions to Change Closing Date Password in QuickBooks Online

Go through the below-listed pointers attentively to change the closing date password in QuickBooks Online. 

  1. Firstly, launch the QuickBooks Online application and hit the Settings menu to proceed further.
  2. Head towards the Company Settings option, followed by the Advanced tab.
  3. Afterwards, hit the Edit button from the Accounting section. 
  4. You are then supposed to change the closing date. 
  5. If you wish to change the password, then pick the highlighted New Closing Date Password. 
  6. Once you confirm the password, tap on the Save button. 
  7. In the end, hit the Done button to save the changes made. 

Detailed Instructions to Remove Closing Date Password in QuickBooks Desktop

As discussed above, setting the closing date and password might safeguard you from accidental changes. But you might have to remove the closing date and password in the future. You can do so by implementing the instructions listed below. 

  1. In the beginning, move to the Accounting menu and proceed to the next step.
  2. Following this, head toward the Preferences tab. 
  3. Thereafter, you have to choose the Company Preferences option. 
  4. Afterwards, navigate to the current “Closing Date”. 
  5. Now, you have to select the button to Set Date or Password. 
  6. As a result, it will launch the window to set the Closing Date/Password. 
  7. Next, you can easily Delete the Date from the field for the Closing Date. 
  8. Finally, hit the OK button and save the required changes made. 

Summing It Up!!

With the help of this detailed guide, you can now change the closing date password in QuickBooks easily. However, you can communicate with our highly-skilled professionals for quick assistance at  +1-866-408-0444 if you still have any doubts. You will get all answers to your queries within the least time applicable.